How to Write an Invitation Letter for A Canadian Visa

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Are you a Canadian citizen? Do you plan to extend invitations to your spouse, family, or friends to visit you over there? Do you find it difficult to draft the perfect invitation letter? Do you need advice to help you become a better invitation letter writer? If this describes you, you have come to the right spot.


This article will teach you how to write an invitation letter for a Canadian visa and provide you with a sample you can work with.

Invitation Letter for A Canadian Visa

What is an Invitation Letter for a Canada Visa?

An invitation letter for a Canadian visa can be referred to as a letter written and signed by a Canadian person you know well, inviting you to the country and serving as the basis for a visitor visa application in Canada. This individual must be someone you have close contact with who can confirm your identity and reason for visiting Canada. They can be a friend, spouse, member of your family, or a business partner.

This letter is used to plead with the Canadian Consulate to grant you a visa and let you enter the country. It also acts as assurance from the person who invited you to the consulate that you aren’t lying about your intentions to visit Canada, that you won’t overstay your visa, and that they can take care of your financial needs if you’re unable to.


Who Can Write an Invitation Letter for Canadian Visa?

  • A Canadian citizen or lawful permanent resident.
  • A temporary resident of Canada with legal status, such as an international student.
  • A Canadian citizen in good standing with the law.
  • Must have a legitimate source of income.

What Should a Canadian Invitation Letter Contain?

Here are the things that should be contained in a Canadian invitation letter. Please add these to avoid the Canadian Consulate not accepting your letter.

  • The full name of the applicant (first name and last name)
  • The applicant’s date of birth
  • The applicant’s contact information (telephone number and email);
  • Their Exact address
  • The relationship between the applicant and the host
  • The purpose of the visit to Canada
  • The duration of the visit
  • The applicant’s accommodation details and how they will pay for it
  • Both the applicant’s expected arrival and departure dates from Canada
  • The full name of the host (first name and last name);
  • Their Date of birth
  • The host’s contact information (telephone number and email)
  • The host’s exact address in Canada
  • Prove their status as a citizen or permanent resident of Canada by providing documents like:
  • If the person is a citizen of Canada, a passport or citizenship card;
  • A copy of the person’s Canadian birth certificate if they were born there;
  • A copy of their IMM 1000 (Proof of Landing document) or Permanent Resident card, if they are a permanent resident;
  • Employment title;
  • Close relatives’ names and birthdates, including those of spouses, common-law partners, and children;
  • The total number of residents in their home, including any sponsored individuals or those whose sponsorship is still active).

How to Write an Invitation Letter for Canada Visa

At first glance, writing an invitation letter may appear challenging. But if you know what to add, it’s fairly simple. Here are some tips to help you.

  • Use a formal tone 

The letter should be written in a formal tone with correct language and spelling because it will be delivered to an official institution, the Canadian Embassy. Make sure it is simple to grasp and read so that the caseworker can read it and cross-reference it easily.

  • Ensure all relevant information is included

The letter should provide all important information about the visit, including its objective, anticipated duration, and location.


You must provide the visitor’s full name, address, and phone number as well as their employment information, your signature, where you are located, your contact details, and other support documents mentioned in this article. Remember that your letter should only contain true information to avoid disqualification.

Sample of Invitation Letter for A Canadian Visa

Name of Place in Canada Date


To the Canadian Embassy in (Country Name)

(Embassy Address)

(Embassy Phone Number)

 Invitation Letter for Mr./Miss (insert your visitor’s name)

To whom it may concern,

My name is (Insert your name here), I am a (status in Canada – citizen or permanent resident), and I reside in (insert your address in Canada). I work (insert job title, company, and location), earning ( insert your monthly or annual salary).

Through this letter, I am inviting (your visitor’s name), born on (insert your visitor’s date of birth) and currently living in ( insert their address in Foreign Country) to Canada for a short visit. (insert your visitor’s name) will be staying in ( insert the location and address of your home or hotel they will stay) from ( insert their entry) until (insert their departure date)

(insert your visitor’s name) and I am (insert your relationship with them), and we will be (insert what you both plan to do in Canada) for (insert the duration it will take to do those planned activities in days or months) in different locations.

(insert your visitor’s name) currently works (insert their job title and location), earning (insert their monthly or annual salary), which they will use to pay for their stay in Canada. (insert your visitor’s name) will stay within their visa. They have ongoing job commitments in (insert their home country), and (Insert visitor’s name) will need to resume employment as soon as they return from Canada.

A certified copy of my bank statement for the last six months and a document verifying my legal status in Canada (such as a passport, birth certificate, or PR card) are attached.

Please don’t hesitate to contact me if you have more questions about (insert your visitor’s name) or myself.

I am anticipating (insert visitor’s name) visiting me in Canada to bond and see this beautiful country.

Kind regards,

(Host’s name)

(Host’s Address)

(Host’s Phone number)

(Host’s Email)        


Does The Invitation Letter for A Canadian Visa Need to be Notarized? 

The individual who is inviting you might need to get the letter notarized in Canada under particular circumstances. You need to predict if the visa authorities will request a notarized invitation letter. However, it is advisable to have a notarized copy ready for submission if they ask for one.


If you are inviting someone to visit you in Canada, you will need to write an invitation letter. The letter should include information about you and your relationship to the person you are inviting, as well as the reason for their visit. It is important to include all of this information to increase the chances that the person will be granted a visa.


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