How to Write an Application Letter for a Job [A Complete Guide]

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A well-written application letter can be the key to landing an interview for your dream job. Whether you are applying for a position through a job listing or just reaching out to a company you admire, writing a strong application letter is the same.


This article will guide you through crafting a compelling application letter showcasing your skills, achievements, and enthusiasm for the role.

You will learn about the structure and format of an application letter, what to include in each section, and tips for making your letter stand out.

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Write an Application Letter for a Job

What is a Job Application Letter?

A job application letter is a document that showcases your interest in a specific open position. It introduces you as both a professional and an individual, highlighting your skills and achievements to grab the attention of the hiring manager or recruiter.

A well-written application letter can convince the reader to invite you for an interview and showcase why you are the best fit for the role.


Your application letter can make a strong impression on a potential employer and set you apart from other candidates. You can demonstrate your familiarity with the company and how your career goals align with its objectives. Use this letter as an opportunity to showcase unique aspects of your personality.

Tips for Writing a Job Application Letter

Follow these steps when writing a job application letter to make sure it has all the details an employer is looking for:


#1. Tailor the letter

This means customizing your letter to the specific job and company you’re applying for. Start by reading the job description and understanding the requirements of the position. Then, highlight the experiences, skills, and achievements demonstrating your good fit for the job. You should also include specific examples of how your past experiences match the job requirements you’re applying for.

#2. Be concise

Keep your letter short and to the point. Limiting your letter to one page and getting to the point quickly is best. Use active, concise language that is easy to read and understand.

#3. Highlight relevant experience

Emphasize your experiences, skills, and achievements relevant to the job you’re applying for. This includes work experience, educational background, or other achievements demonstrating your abilities. Use specific examples and quantify your achievements, if possible.


#4. Use a professional tone 

Write your letter formally and respectfully, using appropriate language for a job application. Avoid slang or overly casual language, and ensure your tone is confident and professional.

#5. Proofread 

Proofread your letter carefully to avoid spelling and grammar mistakes. This is important because it shows attention to detail and high professionalism. It’s also a good idea to have someone else review your letter to catch any mistakes you may have missed.

#6. Include a call-to-action 

Close your letter by asking for an interview and providing contact information for follow-up. This can be done by simply stating, “I would appreciate the opportunity to discuss my qualifications further. Please let me know if we can arrange an interview. I can be reached at [phone number] or by email at [email address].”

#7. Use proper format 

Use a professional and easily readable format, such as a standard business letter format. This includes using a font that is easy to read and including your contact information at the top of the letter.

#8. Personalize the greeting

If possible, address your letter to a specific person rather than using a generic greeting like “To Whom It May Concern.” This shows that you have researched the company and are making a personal effort to apply for the job.

#9. Match the company’s style

Use a similar style to the company’s website or other materials to demonstrate your research and interest in the company. This can include using a similar font or similar language or incorporating the company’s values into your letter.

#10. Keep a copy

Keep a copy of your letter for your records and to have on hand for future reference. This can be useful if you need to refer back to it in the future or if you need to apply for other jobs and want to use parts of the letter again.

How to Format a Job Application Letter

To format a job application letter:

  • Start with your name and address in the top left corner.
  • Add the date.
  • Add the employer’s name, title, company name and address.
  • Start the letter with a salutation (e.g. “Dear [Name]”).
  • Introduce yourself and explain why you’re writing.
  • Highlight your relevant qualifications and experiences.
  • Explain why you’re interested in the job and the company.
  • Close with a call to action (e.g. “I look forward to the opportunity to further discuss my qualifications”), your signature, and your full name typed below it.
  • Use a professional, concise, and error-free tone throughout the letter.

How to Write a Job Application Letter

Below are the steps to follow while writing a job application letter:

  • Start with a professional greeting: Address the hiring manager by name, or use a generic greeting such as “Dear Hiring Manager”.
  • Introduce yourself: Mention your full name, current job title and a summary of relevant experience.
  • Show your enthusiasm: Explain why you are interested in the job and the company and how your skills and experience make you a strong candidate.
  • Highlight your qualifications: Mention specific skills, achievements, or projects demonstrating why you fit the role well.
  • Convey your value: Explain how you can contribute to the company and what sets you apart from other candidates.
  • Request an interview: Politely ask for an opportunity to discuss your qualifications in person or over the phone.
  • End with a closing: Thank the hiring manager for considering your application, and express hope for the opportunity to further discuss the position.
  • Include your signature and contact information: Provide your full name, email address, phone number and professional social media profiles if available.
  • Proofread: Check for spelling, grammar and formatting errors before sending your letter.


Writing an effective application letter for a job is an important step in securing an interview and ultimately landing the job.

By understanding the company, researching the job position, and tailoring your letter to the specific requirements, you can create a strong first impression and stand out from other candidates.

Remember to keep it concise and professional and include a clear call to action. With these tips, you can increase your chances of success in your job search.


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